Hosting Tools - Revision history

Jon at 16:15, 5 April 2022

2022-04-05T16:15:44Z

Jon: /* Terms */

2022-04-05T16:13:30Z

Terms

Jon: /* Asmbly's Responsibility */

2022-04-05T16:12:39Z

Asmbly's Responsibility

Jon at 15:58, 5 April 2022

2022-04-05T15:58:17Z

Jon at 15:57, 5 April 2022

2022-04-05T15:57:38Z

Jon at 15:56, 5 April 2022

2022-04-05T15:56:52Z

Jon: /* What Can Be Hosted */

2022-04-05T15:32:14Z

What Can Be Hosted

Jon at 15:30, 5 April 2022

2022-04-05T15:30:21Z

Jon: Created page with " THIS PAGE IS CURRENTLY IN PROGRESS. NOTHING SHOULD BE TAKEN AS TRUTH HERE UNTIL THIS HEADER IS DELETED. Some tools in the Asmbly shop aren't actually owned by A..."

2022-04-05T03:56:01Z

Created page with "<big> THIS PAGE IS CURRENTLY IN PROGRESS. NOTHING SHOULD BE TAKEN AS TRUTH HERE UNTIL THIS HEADER IS DELETED. </big> Some tools in the Asmbly shop aren't actually owned by A..."

New page

<big> THIS PAGE IS CURRENTLY IN PROGRESS. NOTHING SHOULD BE TAKEN AS TRUTH HERE UNTIL THIS HEADER IS DELETED. </big>

Some tools in the Asmbly shop aren't actually owned by Asmbly. When somebody loans a tool to Asmbly for members to use, we call it a "hosted" tool.

=The Hosting Process=
If you have a tool you think would benefit Asmbly but you'd prefer to retain ownership, start by reaching out to the area steward(s) where the tool would best fit, either privately or on Discourse.

If the steward(s) are interested in bringing the tool into the shop, the Director of Facilities will send the owner a Hosting Agreement to sign. The Director of Facilities has final authority over hosting terms.

Once the hosting agreement is signed by all parties, the tool may be brought to Asmbly. Next steps may include maintenance plan development with stewards, curriculum development, or member training.

=What Can Be Hosted=
Typically, Asmbly is interested in hosting "enrichment" tools -- things that would be of benefit to Asmbly membership but not crippling to the shop if they disappeared. If the need arises to host a more important tool, a hosting agreement may specify a duration of hosting (eg to provide time for Asmbly to purchase a replacement) and/or an option to purchase (ie Asmbly may provide cash in lieu of returning the tool upon termination of the hosting agreement). Due to the administrative overhead of tool hosting, we generally won't bother hosting anything we could purchase out of petty cash if there was member interest.

In particular, if you have a tool on our [Wish List] we'd definitely like to hear from you!

=Asmbly's Responsibility=
For all hosted tools, Asmbly agrees to provide insurance against loss or damage. In most cases, Asmbly also covers the expense of all routine maintenance. In this way, a hosting agreement is much like a lease -- the owner of a hosted tool is assured the return of their tool in good working order on termination of the hosting agreement.

=Owner's Responsibility=
For any tool requiring training (which would include most any interesting tool) the tool owner typically agrees to provide an initial training curriculum (ie class outline, syllabus, etc) and/or teach classes in proper use of the tool unless the tool will be covered in an existing class. Details would need to be worked out with the Director of Education.

The owner also must provide routine maintenance protocols and any relevant use or service documentation if Asmbly will be performing maintenance.

=The Hosting Agreement=
TODO - explanation / overview of sections

* [[Media:Asmbly_Hosting_Agreement_21_06_blank.pdf|Blank Hosting Agreement]]

=Currently Hosted Tools=
<categoryTree mode="all", hideroot=on>Hosted</categoryTree>

@@ Line 9: / Line 9: @@
 =What Can Be Hosted=
-Typically, Asmbly is interested in hosting "enrichment" tools (things that would be of benefit to Asmbly membership but not crippling to the shop if they disappeared) or temporary/trial tools that we're not sure will have the member interest to justify purchasing outright.  If the need arises to host a more critical tool, a hosting agreement may specify a duration of hosting (eg to provide time for Asmbly to purchase a replacement) and/or an option to purchase (ie Asmbly may provide cash in lieu of returning the tool upon termination of the hosting agreement).  Due to the administrative overhead of tool hosting, we generally won't bother hosting anything we could purchase out of petty cash if there's sufficient member interest.
+Typically, Asmbly is interested in hosting "enrichment" tools (things that would be of benefit to Asmbly membership but not crippling to the shop if they disappeared) or temporary/trial tools that we're not sure will have the member interest to justify purchasing outright.  If the need arises to host a more critical tool, a hosting agreement may specify a duration of hosting (eg to provide time for Asmbly to purchase a replacement) and/or an option to purchase (ie Asmbly may provide cash in lieu of returning the property upon termination of the hosting agreement).  Due to the administrative overhead of hosting, we generally won't bother hosting anything we could purchase out of petty cash if there's sufficient member interest.
 In particular, if you have a tool on our [[Wish List]] we'd definitely like to hear from you!
 =Asmbly's Responsibility=
-For all hosted tools, Asmbly agrees to provide insurance against loss or damage.  In most cases, Asmbly also covers the expense of all routine maintenance.  In this way, a hosting agreement is much like a lease -- the owner of hosted property is assured the return of their property in good working order on termination of the hosting agreement.
+For all hosted property, Asmbly agrees to provide insurance against loss or damage.  In most cases, Asmbly also covers the expense of all routine maintenance.  In this way, a hosting agreement is much like a lease -- the owner of hosted property is assured the return of their property in good working order on termination of the hosting agreement.
 =Owner's Responsibility=
@@ Line 25: / Line 25: @@
 =The Hosting Agreement=
-Like a lease, the hosting agreement is fairly dense.  When agreement in principle is reached to host a tool, the Director of Facilities will send the tool owner a SignNow invitation to complete [[Media:Asmbly_Hosting_Agreement_21_06_blank.pdf|the hosting agreement]].  Here are some things to consider when filling out the agreement:
+Like a lease, the hosting agreement is fairly dense.  When agreement in principle is reached to host any property, the Director of Facilities will send the property owner a SignNow invitation to complete [[Media:Asmbly_Hosting_Agreement_21_06_blank.pdf|the hosting agreement]].  Here are some things to consider when filling out the agreement:
 ===Terms===
@@ Line 48: / Line 48: @@
 ===The Property ("Exhibit A")===
-This table is a list of property covered by this hosting agreement.  Though there are many lines in the table, a single hosting agreement should cover only closely related items (eg a machine and its accessories).  Listing unrelated tools together makes it administratively annoying to return/replace one tool while keeping others.
+This table is a list of property covered by this hosting agreement.  Though there are many lines in the table, a single hosting agreement should cover only closely related items (eg a machine and its accessories).  Listing unrelated property together makes it administratively annoying to return/replace one tool while keeping others.
 ====Value====
 The "Value" column of the property table is a critical component of the hosting agreement.  It's the amount Asmbly is obligated to pay out if the property is lost, stolen, or irreparably damaged.  It's also the unilateral buy-out amount if that option is elected under "Transfer of Property".
-The value should be '''at most''' the current fair-market value of the property considering its current state, not what it cost originally or the current retail price new.  The valuation of hosted tools is a liability on Asmbly's books, so this amount has a real impact on our financial health.  If the owner is willing to accept some risk of loss, it's possible (indeed, welcome!) to declare a hosted value lower than the current fair-market valuation of the property.
+The value should be '''at most''' the current fair-market value of the property considering its current state, not what it cost originally or the current retail price new.  The valuation of hosted property is a liability on Asmbly's books, so this amount has a real impact on our financial health.  If the owner is willing to accept some risk of loss, it's possible (indeed, welcome!) to declare a hosted value lower than the current fair-market valuation of the property.
 Asmbly will decline to host property it cannot afford to replace.

@@ Line 28: / Line 28: @@
 ===Terms===
-The "Terms" clause of the agreement is probably more accurately titled "Term" -- it describes the duration of the hosting agreement.  A fixed term is preferable for important tools; indefinite/30-days-notice allows the owner to take back their tool or Asmbly request the tool be removed at any time (subject to notice).  Special agreements may be described in detail on the "Exhibit B" page.
+The "Terms" clause of the agreement is probably more accurately titled "Term" -- it describes the duration of the hosting agreement.  A fixed term is preferable for important tools; indefinite/30-days-notice allows the owner to take back their property or Asmbly request the property be removed at any time (subject to notice).  Special agreements may be described in detail on the "Exhibit B" page.
 ===Condition===

← Older revision		Revision as of 15:58, 5 April 2022
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	=Currently Hosted Tools=		=Currently Hosted Tools=
	<categoryTree mode="all", hideroot=on>Hosted</categoryTree>		<categoryTree mode="all", hideroot=on>Hosted</categoryTree>
		+
		+	[[Category:Operations]]

← Older revision		Revision as of 15:57, 5 April 2022
Line 1:		Line 1:
−	~~<big> THIS PAGE IS CURRENTLY IN PROGRESS. NOTHING SHOULD BE TAKEN AS TRUTH HERE UNTIL THIS HEADER IS DELETED. </big>~~
−
	Some tools in the Asmbly shop aren't actually owned by Asmbly. When somebody loans a tool to Asmbly for members to use, we call it a "hosted" tool.		Some tools in the Asmbly shop aren't actually owned by Asmbly. When somebody loans a tool to Asmbly for members to use, we call it a "hosted" tool.

← Older revision		Revision as of 15:56, 5 April 2022
Line 22:		Line 22:

	The owner also must provide routine maintenance protocols and any relevant use or service documentation if Asmbly will be performing maintenance.		The owner also must provide routine maintenance protocols and any relevant use or service documentation if Asmbly will be performing maintenance.
		+
		+	=After Hosting=
		+	After a hosting agreement is terminated (for whatever reason) the property owner has 30 days to retrieve the property from Asmbly premises. After 30 days have elapsed, any remaining property is deemed abandoned and may be disposed of as Asmbly sees fit. Donations of previously-hosted property will always be welcomed.

	=The Hosting Agreement=		=The Hosting Agreement=

@@ Line 11: / Line 11: @@
 =What Can Be Hosted=
-Typically, Asmbly is interested in hosting "enrichment" tools -- things that would be of benefit to Asmbly membership but not crippling to the shop if they disappeared.  If the need arises to host a more important tool, a hosting agreement may specify a duration of hosting (eg to provide time for Asmbly to purchase a replacement) and/or an option to purchase (ie Asmbly may provide cash in lieu of returning the tool upon termination of the hosting agreement).  Due to the administrative overhead of tool hosting, we generally won't bother hosting anything we could purchase out of petty cash if there was member interest.
+Typically, Asmbly is interested in hosting "enrichment" tools (things that would be of benefit to Asmbly membership but not crippling to the shop if they disappeared) or temporary/trial tools that we're not sure will have the member interest to justify purchasing outright.  If the need arises to host a more critical tool, a hosting agreement may specify a duration of hosting (eg to provide time for Asmbly to purchase a replacement) and/or an option to purchase (ie Asmbly may provide cash in lieu of returning the tool upon termination of the hosting agreement).  Due to the administrative overhead of tool hosting, we generally won't bother hosting anything we could purchase out of petty cash if there's sufficient member interest.
 In particular, if you have a tool on our [Wish List] we'd definitely like to hear from you!
@@ Line 19: / Line 19: @@
 =Owner's Responsibility=
-For any tool requiring training (which would include most any interesting tool) the tool owner typically agrees to provide an initial training curriculum (ie class outline, syllabus, etc) and/or teach classes in proper use of the tool unless the tool will be covered in an existing class.  Details would need to be worked out with the Director of Education.
+For any tool requiring specific training (which would include most any interesting tool) the tool owner typically agrees to provide an initial training curriculum (ie class outline, syllabus, etc) and/or teach classes in proper use of the tool unless the tool will be covered in an existing class.  Details would need to be worked out with the Director of Education.
 The owner also must provide routine maintenance protocols and any relevant use or service documentation if Asmbly will be performing maintenance.
 =The Hosting Agreement=
-TODO - explanation / overview of sections
+Like a lease, the hosting agreement is fairly dense.  When agreement in principle is reached to host a tool, the Director of Facilities will send the tool owner a SignNow invitation to complete [[Media:Asmbly_Hosting_Agreement_21_06_blank.pdf|the hosting agreement]].  Here are some things to consider when filling out the agreement:
-* [[Media:Asmbly_Hosting_Agreement_21_06_blank.pdf|Blank Hosting Agreement]]
+===Terms===
 =Currently Hosted Tools=
 <categoryTree mode="all", hideroot=on>Hosted</categoryTree>